Accounts Job Responsibilities
1. Accounts Receivable (AR)
• Issue customer invoices for freight, clearance, warehousing, project logistics, and value-added services.
• Ensure billing accuracy in line with agreed quotations, contracts, and Incoterms (EXW, FOB, CIF, DDP, etc.).
• Monitor customer credit limits and payment terms.
• Follow up outstanding receivables and prepare aging analysis.
• Coordinate with Sales and Operations to resolve billing disputes and collection issues.
• Record customer receipts and reconcile AR balances monthly.
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2. Accounts Payable (AP)
• Verify vendor invoices (airlines, shipping lines, trucking companies, customs brokers, agents).
• Ensure invoices match approved rates, service confirmations, and SOA.
• Prepare payment schedules based on cash flow planning and management instructions.
• Process payments and maintain vendor reconciliation.
• Manage agent payables for overseas offices and intercompany charges.
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3. Costing & Job Accounting
• Perform shipment/job costing for air, sea, land, project cargo, and express services.
• Allocate direct and indirect costs to each shipment or project.
• Analyze gross profit per job, customer, and trade lane.
• Identify cost variances and report abnormal margins to management.
• Support pricing and tender submissions with historical cost data.
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4. General Ledger & Month-End Closing
• Maintain accurate accounting records in accordance with accrual basis accounting.
• Post accruals for unbilled revenue and unpaid expenses (freight, agent charges, port fees).
• Perform monthly closing, trial balance review, and balance sheet reconciliation.
• Ensure compliance with company accounting policies and internal controls.
• Prepare adjusting journal entries and provisions.
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5. Financial Reporting
• Prepare monthly management accounts (P&L, Balance Sheet, Cash Flow).
• Provide operational reports: revenue by trade lane, GP analysis, cost ratios.
• Support group reporting and consolidation if applicable.
• Assist in year-end closing and audit coordination.
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6. Tax & Compliance
• Ensure compliance with VAT / GST regulations on freight and logistics services.
• Prepare and file VAT returns accurately and on time.
• Maintain proper documentation for zero-rated and exempt supplies.
• Coordinate with external auditors and tax advisors.
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7. Cash Flow Management
• Monitor daily cash position and forecast cash flow.
• Balance collections and vendor payments to support operations.
• Assist management in optimizing working capital.
• Control bank transactions and reconcile bank statements monthly.
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8. Internal Control & Risk Management
• Ensure segregation of duties between Operations, Finance, and Sales.
• Implement invoice approval and payment authorization controls.
• Identify financial risks related to credit exposure and vendor dependency.
• Support compliance with company SOPs and audit requirements.
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9. System & Process Support
• Maintain accounting records in ERP / Freight Management Systems (e.g. CargoWise, SAP, Oracle).
• Ensure data accuracy between operational and financial systems.
• Support system upgrades and process improvements.
• Assist in developing finance SOPs specific to logistics operations.
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10. Coordination & Communication
• Work closely with Operations, Sales, and Procurement teams.
• Liaise with overseas offices and agents for intercompany reconciliation.
• Provide financial support for management decisions and commercial negotiations.
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Optional Add-On (Senior / Head of Accounts)
• Lead finance team and oversee daily accounting operation.
• Set accounting policies and internal control frameworks.
• Support strategic planning, budgeting, and forecasting.
• Report directly to Finance Manager.
